When a company, organization, or group holds a meeting, there is usually some or other agenda in hand. Theres business to be accounted for and the members therefore hold a discussion or forum in order to accomplish it. In this actuality, they would need an east Nottingham township meeting minutes.
These aforementioned minutes, abbreviated MoM, are the official, on the spot written documentation of a particular assembly or gathering. All the nuts and bolts of the convocation, from the statements, discussions, responses, and resolutions, are cited in this nifty piece of paper. Its a form of note taking and is an indispensable part of any agenda since it is one you can refer and skim days, months, and even a year later to determine how a particular benchmark was reached.
This contains merely a sketch or outline of a particular gathering. Verbatim or word for word reports are often superfluous to the point of being useless. Important things to include are the decisions arrived at and the next steps planned for.
The MoM is made by an assigned typist, secretary, or court reporter. Since the meeting undoubtedly cruises down the fast lane, the minutes are usually written in shorthand notation in real time. However, since that will be intelligible to the writer only, he must make the necessary decipherment later when it is time to file and share the notes. However, in this Information Age, shorthand is deemed unnecessary since there are nifty gizmos like voice and video recorders, and the filing doesnt have to be done physically, but on an electronic platform. It goes without saying, though, that it would always do well to have backup.
The parts of a MoM include a heading, which contains the name of the company or committee, the time, date, and location of a gathering. Under that is an enumeration of attendees and then the absentees names. Some contain a side annotation on whether or not the minutes of previous sessions were approved.
Ideally, there should also be a brief side note whether or not the previous MoM was approved. The main part is, of course, the action items. These list down a report on each topic discussed, involving the subject, the person who led its discussion, and the decisions that were reached. Postscripts include the announcements made during meetings, which encapsulates the who, what, when, where, and how of the next session. In the adjournment section, one can see the exact time the assembly ended. The transcriber should then jot down on the signature line his name and also the date the minutes were submitted.
Making the MoM is a comprehensive and thorough process that has entailed steps to be done before, during, and after. During pre planning, the secretary should prepare a template of the minutes, since its a boilerplate activity that doesnt change in format, just in content. He then takes the records during the meeting in real time, making corrections and clarifications now and then. After which, he distributes the MoM to those concerned and then files and stores it for future reference.
Credible statistics say that, on average, people who dont take minutes forget the nub or gist of a meeting within the week. Without an agenda, the session will be directionless and the facilitator may end up beating around the bush. The gathering will also take longer than necessary and rip off invaluable corporate time.
Not doing the necessary elbow grease of taking down notes will ultimately be costly in terms of time and resources. In the worst case scenario, the company may find itself in a never ending loop of repetitive and interminable meetings. On the long run, youll find that the compiled minutes of meeting would be a very telling factor on the excellence and accomplishments of a particular organization.
These aforementioned minutes, abbreviated MoM, are the official, on the spot written documentation of a particular assembly or gathering. All the nuts and bolts of the convocation, from the statements, discussions, responses, and resolutions, are cited in this nifty piece of paper. Its a form of note taking and is an indispensable part of any agenda since it is one you can refer and skim days, months, and even a year later to determine how a particular benchmark was reached.
This contains merely a sketch or outline of a particular gathering. Verbatim or word for word reports are often superfluous to the point of being useless. Important things to include are the decisions arrived at and the next steps planned for.
The MoM is made by an assigned typist, secretary, or court reporter. Since the meeting undoubtedly cruises down the fast lane, the minutes are usually written in shorthand notation in real time. However, since that will be intelligible to the writer only, he must make the necessary decipherment later when it is time to file and share the notes. However, in this Information Age, shorthand is deemed unnecessary since there are nifty gizmos like voice and video recorders, and the filing doesnt have to be done physically, but on an electronic platform. It goes without saying, though, that it would always do well to have backup.
The parts of a MoM include a heading, which contains the name of the company or committee, the time, date, and location of a gathering. Under that is an enumeration of attendees and then the absentees names. Some contain a side annotation on whether or not the minutes of previous sessions were approved.
Ideally, there should also be a brief side note whether or not the previous MoM was approved. The main part is, of course, the action items. These list down a report on each topic discussed, involving the subject, the person who led its discussion, and the decisions that were reached. Postscripts include the announcements made during meetings, which encapsulates the who, what, when, where, and how of the next session. In the adjournment section, one can see the exact time the assembly ended. The transcriber should then jot down on the signature line his name and also the date the minutes were submitted.
Making the MoM is a comprehensive and thorough process that has entailed steps to be done before, during, and after. During pre planning, the secretary should prepare a template of the minutes, since its a boilerplate activity that doesnt change in format, just in content. He then takes the records during the meeting in real time, making corrections and clarifications now and then. After which, he distributes the MoM to those concerned and then files and stores it for future reference.
Credible statistics say that, on average, people who dont take minutes forget the nub or gist of a meeting within the week. Without an agenda, the session will be directionless and the facilitator may end up beating around the bush. The gathering will also take longer than necessary and rip off invaluable corporate time.
Not doing the necessary elbow grease of taking down notes will ultimately be costly in terms of time and resources. In the worst case scenario, the company may find itself in a never ending loop of repetitive and interminable meetings. On the long run, youll find that the compiled minutes of meeting would be a very telling factor on the excellence and accomplishments of a particular organization.
About the Author:
Discover lots of valuable information about East Nottingham township meeting minutes by logging on to our web page. If you want to know how to find us, just click the link that appears here on http://www.eastnottingham.org.
No comments:
Post a Comment